Job Category: Paramedic Services
Job Type: Full Time
Job Location: Timmins

Job Reports to: Deputy Chief of CDPS
Salary: $23.45 - $27.80

SUMMARY

The CDSB vision is to further develop a district service environment that is responsive to community needs, which values the individuality of its residents, is respectful to all who receive and deliver services, and fosters personal and professional growth and teamwork among all employees.

The EMS Clerk will support the CDSB vision by working with the CDPS team, under the direction of the Deputy Chief of CDPS, to ensure that the operations run smoothly and are successful in supporting the daily operation of the service in accordance with CDSB policies and procedures and CDSB Vision & Value.

KEY RESPONSIBILITIES OF POSITION

• Performs administrative/secretarial duties as required.
• Provides administrative support to Commanders and the Deputy Chief of CDPS.
• Ensures proper fleet maintenance according to department policy and direction.
• Liaise with service providers to ensure timely work.
• Anticipates fleet issues and schedules accordingly.
• Tracks and reports fleet maintenance costs and submits to the finance department.
• Coordinates base/building repairs as needed.
• Manages shipping/receiving of equipment as required.
• Compiles, distributes, and files appropriate documentation.
• Supports scheduling according to operational needs.
• Assists in the preparation of reports, presentations, etc.
• Assists in contacting employees for replacement work as required.
• Receives and verifies orders and supplies, ensuring proper stock levels and reporting to the Coordinator of Operations.
• Provides reception services for the CDPS department.
• Performs other related duties as assigned.

CORE COMPETENCIES

• Planning and Organizing – Strong planning skills; anticipate and prepare for upcoming events ensuring adequate resources are available.
• Problem Solving – Identifies routine issues, follows established procedures to find solutions, and knows when to escalate problems to management.
• Thoroughness – Takes action to verify information, checks for accuracy and completeness

CORE VALUES

• Self-Management – Prioritizes tasks by importance and deadline. Discerns what is crucial from what is just urgent. Adjusts priorities as situations change.
• Adaptability – Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems.
• Relationship Building – Maintains an open, approachable manner, and treats others fairly and respectfully. Preserves other’s self-confidence and dignity and shows regard for their opinion.
• Teamwork – Offers support for others’ ideas and proposals.

JOB REQUIREMENTS

• Relevant knowledge of the Ambulance Act, MOHLTC Policy and Procedure, CDSB and CDPS Policy and Procedure and other legislation applicable to Land Ambulance Services.
• Relevant knowledge of fleet management systems
• Demonstrated proficiency in Microsoft Office.
• Proficient writing, communication, reporting and customer service skills.
• Demonstrated ability to work in a team environment.

EDUCATION & EXPERIENCE

• Minimum two-year related Community College Diploma in Office Administration or a combination of education/experience acceptable to the employer
• Three to five years of relevant experience

CONDITIONS OF EMPLOYMENT

• Satisfactory Criminal Records Check
• Use of a vehicle may be required
• Travel may be required
• May be required to work irregular hours
• Must maintain confidentiality
• Bilingualism in accordance with the French Language Services policy
• Valid Class ‘G’ Drivers license

The Cochrane District Service Board is committed to equity in its policies, practices, and programs. The Board supports diversity in the work environment and ensures that applications from members of underrepresented groups are seriously considered. All qualified individuals who would contribute to the diversification of our workplace are encouraged to apply.